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US only: If you use simPRO in the United States, the term 'vendor' is used instead of 'supplier'. Gateway of Tally > F12 > Invoice/Orders Entry > General. US only: If you use simPRO in the United States, the terms 'inventory' and 'inventory count' are used instead of 'stock', 'stock take', and 'in stock'. Ensure all item costs, freight, tax and totals match the supplier's invoice exactly. Once you enter supplier invoice details into a receipt, simPRO flags the invoice to be posted the next time you export to your accounting package. You can also change the order type to a description as an alternative to using catalogue items. To receipt these orders without manually adding the catalogue items, you can import a supplier invoice. A PO is one of the first documents to be sent in the purchase to pay (P2P) process, while the invoice is typically one of the last document sent. As a result, the terms are used interchangeably. They both contain details of your business activity.
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They help you remain compliant, optimise your inventory management and keep track of your financial health. To view the details of the Purchase Order, navigate to Main Menu-Purchasing-Purchase Orders-Review PO Information-Purchase Orders and type in your PO number in. Where a purchase order has been created as a catalogue order or a PO number, you can only create a receipt after catalogue items have been added to the order. A PO indicates the intent for a purchase to take place, while an invoice indicates that a sale took place that requires payment. Purchase orders and invoices form the backbone of sound business decision-making. You can create receipts for purchase orders to suit your workflow, depending on whether you want to create a receipt after receiving goods, create a receipt after receiving goods and a supplier invoice, or create a receipt before receiving goods. While a purchase order gives a committed cost to stock, quotes and jobs, receipting a purchase order finalises the actual cost of those items.